Minimum Spending Requirements
All events are subject to Minimum Spending Requirements. Minimum Spending Requirements vary depending on the day/time of the event. Minimum Spending Requirements can be met with food, beverage and extras. Minimum Spending Requirements cannot be met with equipment rentals, service charges or taxes.

Deposits and Cancellations
All events are subject to an advance deposit. If the event is cancelled 6 months prior to the event and the room is re-booked and the event meets minimum spending requirements, 75% of the deposit will be refunded. If the event is cancelled 3 months prior to the event and the room is re-booked and the event meets minimum spending requirements, 50% of the deposit will be refunded.

Service Charge
All charges are subject to a 14% service charge.

Room Rental and Charges
A room rental is considered tentative until a deposit (if required) is received and a contract is signed. Room rentals are subject to a charge if minimum spending requirements are not met.

Guaranteed Numbers, Menu Selections and Final Arrangements
Menu selections and final arrangements must be completed two weeks prior to all social events and five business days prior to all corporate events. Event time will commence when the guests begin to arrive. A guaranteed number of guests is required eight days prior to all social events and five business days prior to all corporate events. All social events are subject to payment in full at this time.

Credit and Billing
Payment in full is due at the conclusion of all corporate events. In some cases pre-payment of estimated charges is required. Direct Billing is available.

Tax Exempt Status
All charges are subject to a 6% sales tax. If your group is tax exempt, a copy of your State Sales Tax Exempt Certificate must be provided to The Gardens.

Security
The Gardens is not responsible for damaged, lost or stolen items left in the hall prior to, during or following an event.

Equipment Rental
A wide selection of audio visual equipment is available on a rental basis. All audio visual equipment is provided by Prestige A/V. As a courtesy, audio visual equipment will be billed through The Gardens. Prestige A/V prices are subject to change. Please ask the sales consultant for more information.

Set-up and Break-down
Please have bands, disc jockeys, florist, bakeries, etc. call The Gardens to discuss set-up and break-down times.

Signage and Decorations
In accordance with the Kentucky fire code, no open flames are allowed however enclosed candles are permitted. The Gardens does not allow signage or decorations that will leave permanent damage to the room. An additional fee may be charged in the event of permanent damage to the room.

Liquor Policies
Kentucky State Law forbids guests under 21 years of age to consume alcoholic beverages. Guests who are known or thought to be intoxicated will not be served alcoholic beverages. Kentucky State Law forbids alcoholic beverages to be brought onto the premises.

Smoking Policy
The Gardens is a non-smoking facility. Smoking is permitted outside.